Notice of a public meeting of
Audit and Governance Committee
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To: |
Councillors Hollyer (Chair), J Burton (Vice-Chair), Fisher, Mason, Whitcroft, Merrett, Rose, Leigh (Independent Member) and Binney (Independent Member)
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Date: |
Wednesday, 31 July 2024
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Time: |
5.30 pm
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Venue: |
West Offices - Station Rise, York YO1 6GA
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AGENDA
1. Declarations of Interest (Pages 1 - 2)
At this point in the meeting, Members and co-opted members are asked to declare any disclosable pecuniary interest, or other registerable interest, they might have in respect of business on this agenda, if they have not already done so in advance on the Register of Interests. The disclosure must include the nature of the interest.
An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.
[Please see attached sheet for further guidance for Members].
2. Exclusion of Press and Public
To consider the exclusion of the press and public from the meeting during consideration of the following:
Annexes 3-12 to Agenda Item 10 (Annual Report of the Head of Internal Audit and Counter Fraud Annual Report) on the grounds that they contain information relating to the financial or business affairs of any particular person (including the authority holding that information). This information is classed as exempt under paragraph 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by The Local Government (Access to Information) (Variation) Order 2006).
3. Minutes & Action Log (Pages 3 - 18)
To approve and sign the minutes of the meeting held on 9 July 2024 and to consider the Committee’s action log.
4. Public Participation
At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the Committee.
Please note that our registration deadlines are set as 2 working days before the meeting, in order to facilitate the management of public participation at our meetings. The deadline for registering at this meeting is 5:00pm on Monday, 29 July 2024.
To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill in an online registration form. If you have any questions about the registration form or the meeting, please contact Democratic Services. Contact details can be found at the foot of this agenda.
Webcasting of Public Meetings
Please note that, subject to available resources, this meeting will be webcast including any registered public speakers who have given their permission. The meeting can be viewed live and on demand at www.york.gov.uk/webcasts.
During coronavirus, we made some changes to how we ran council meetings, including facilitating remote participation by public speakers. See our updates (www.york.gov.uk/COVIDDemocracy) for more information on meetings and decisions.
5. External Audit Progress Report (Pages 19 - 34)
To receive the latest audit progress report from Forvis Mazars, the Council’s external auditors, included at Annex A.
6. Draft Annual Governance Statement 2023/24 (Pages 35 - 70)
To consider the draft Annual Governance Statement for the financial year ended 31 March 2024.
7. Draft Statement of Accounts 2023/24 (Pages 71 - 274)
To consider the draft pre-audit statement of accounts for the financial year ended 31 March 2024, included at Annex B.
8. Response to the LGA Assurance Report (Pages 275 - 286)
To consider how the Council has responded to recommendations published in the Local Government Association’s Assurance Report (2023).
9. Audit and Governance Committee Review of Effectiveness (Pages 287 - 290)
To consider whether to arrange a review of the Committee’s own effectiveness and, if so, the method and timing of such review.
10. Annual Report of the Head of Internal Audit and Counter Fraud Annual Report (Pages 291 - 424)
To consider the Annual Report of the Head of Internal Audit, included at Annex 1, which summarises internal audit work undertaken in 2023/24 and provides an opinion on the overall adequacy and effectiveness of the council’s framework of governance, risk management and control. An annual report summarising counter fraud activity and performance is also included at Annex 2.
11. Audit and Governance Work Plan 2024/25 (Pages 425 - 428)
To consider the Committee’s work plan.
12. Urgent Business
Any other business which the Chair considers urgent under the Local Government Act 1972.
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Democracy Officer: Louise Cook Telephone: (01904) 551088 Email: democratic.services@york.gov.uk
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For more information about any of the following please contact the Democracy Officer responsible for servicing this meeting:
· Registering to speak · Business of the meeting · Any special arrangements · Copies of reports
Contact details are set out above. |